So now you’ve sent your line sheets and your buyers are interested; congratulations! Have you thought about how are you going to collect and process orders? If you don’t already have a process in place, it’s about time to think about it.
How do I collect orders from a line sheet?
With an order form of course! Usually included as the last sheet of a line sheet, the order form is exactly what it sounds like– a place to write down your order. What does a line sheet order form look like? An order form should include a list of your products (sizes and variations included) with spaces to indicate the quantity they want to purchase. There should also be:
- General ordering information
- Bill to and ship to addresses
- Minimum order and prepack quantities
- Payment methods accepted
- Terms of sale
When creating an order form, make sure the information is organized and that you provide a clear summary of your terms of sale. When jotting down your terms of sale, here are a few things to consider including:
- Policy regarding returns and/or cancellations
- Shipping costs
- Damage claims
- Buyer signature
How do you process order forms?
Once a buyer writes down their order, there are a few different ways to process orders. The way you take down orders might change over time depending on where you are in your business. One way is by taking orders by phone and hand writing the orders into invoices. Another way is to have the order form faxed to you or emailed to you via Excel sheet.
You might soon find that collecting orders in different formats can get messy quickly, however. The likelihood of losing papers or incorrectly entering data increases, the more business you get. Having an outside sales team collect orders and then still having them phone it or fax it in to complete the order poses the same challenges. So what can be done to streamline the process? Use a sales tool that combines multiple steps! And what easier way is there than to have to all in one place, available online on a B2B e-commerce platform?
Simplify the order process by collecting orders online!
Think of how easy it is to shop your favorite online store. With a few clicks, you can add products to your cart and pay with a credit card. What if buying and selling wholesale could be just as easy. Well it can be! Using an online platform like Brandboom allows you to collect orders online instead of dealing with handwritten orders, typed orders, faxes, and e-mailed Excel spreadsheets.
With Brandboom creating custom line sheets is a breeze. Once you’ve built your products on the platform, you can select your products and organize them into presentations. Send your buyers the presentation links and they can view them online and place orders directly!
Skip the task of designing and creating an order form (on top of having to make line sheets). Collecting digital orders is quick and easy to process. Order forms are generated instantly when your buyer places an order, and any changes you make to an order are updated instantly.